Implementation Matrix – Governance and Management

Implementation Matrix – Governance and Management

Governance and Management

Program 7 – Governance and Management

Overall Goal 7. To promote better governance and management for a more efficient, effective, inclusive and accountable education service delivery

Table 16-13 Implementation Matrix - Governance and Management

 

Program 7 – Governance and Management
Overall Goal 7. To promote better governance and management for a more efficient, effective, inclusive and accountable education service delivery
Targets	Strategies	Activities	Timelines					Cost Million in PKR.	Responsibility	Assumptions
			Y1	Y2	Y3	Y4	Y5
Sub Program 7.1 Comprehensive policy and legal framework
Sub Goal 7.1. Develop a comprehensive policy and legal framework to guide the provision of education service
Provincial education policy approved	7.1.1 Improve education policy framework	I.    Develop      and approve        a provincial education policy	X					5.99	PPIU, SED
Curriculum and Standards Act introduced   All           existing statues reviewed	7.1.2 Strengthen legislative framework    to meet           the requirements of          effective education delivery	I. Introduce the required statute on curriculum and standards	X					1.12	BoC
		II. Constitute a Committee to review existing legislations      and implement its recommendations	X	X	X	X			SED
Rules          notified for     all          acts related          to provision                    of education	7.1.3 Develop rules    for    all education- related statutes to               guide effective implementation	I.            Constitute Committee(s) to develop and notify rules for statutes that currently lack them	X	X	X			0.77	PPIU
PPIU’s              policy development and legislative drafting	7.1.4 Improve capacity of SED  to review	I.               Organise training workshops for PPIU on policy development   and	X	X	X	X	X	4.26	PPIU
capacity improved	policy and legal frameworks	legislative drafting on an ongoing basis
		Notify Provision of hiring of legal expert on need basis to work with PPIU
Sub Program 7.2 Better Planning
Sub Goal 7.2. Promote systemic, need-based and inclusive planning to improve the efficiency of education delivery
Standardised format for AOP approved   ADPs    aligned with AOP	7.2.1     Ensure structured and systematic implementation of BESP	I. Introduce rules to mandate development                  of rolling                 Annual Operational Plans (AOPs) in the light of BESP	X					0.39	SED
		II.       Notify          an inclusive Committee           within SED         to         finalize AOP and review progress     on            it periodically	X
		III. Develop AOPs as per a standardised and approved format and ensure all proposals                      for cooperation and engagement with donors, NGO and private sector are aligned with AOP	X	X	X	X	X		PPIU	Make P&DD co- signatory of the development component                    of AoP
		IV. Mandate the DSC to ensure that the          proposals submitted            for Annual Development Plans    (ADP)            or PSDP flow from and         are         aligned with AOP	X	X	X	X	X		PPIU, SED	Conduct need- assessment studies                   and develop                 five- year plans for curriculum development, teacher training, school construction
Donor plans and projects aligned with BESP	7.2.2        Align donor      plans and     projects with BESP	I. Disseminate BESP 2020-25 to donors	X	X				0.78	PPIU
		II. Amend the notification on PPIU to empower it to review donor proposals                      for alignment with BESP	X	X	X	X	X		PPIU
		III. Present donor proposals                           for approval at the competent forum only                    after confirmation       of alignment with BESP	X	X	X	X	X		PPIU
All     horizontal and       vertical tiers            are involved                     in education planning	7.2.3     Involve attached departments, divisional, district                 and sub-district tiers                    in planning	I.        Make                it mandatory for the DEO     to          solicit proposals               for development budget         from clusters within their jurisdiction, and for the  Directorate  of	X	X	X	X	X	RC	DOE(S)
		Education (Schools) to solicit proposals                      for development budget from the district tier
		II.       Revise the composition               of DSC             to             make heads       of           all attached departments           its member	X	X	X	X	X	RC	SED
Quarterly supervision and monitoring                    of development projects of SED ensured	7.2.4 Strengthen supervision and monitoring of implementation of development projects        of SED	I. Require SED to obtain and review PC-III forms for each development project on a quarterly basis	X	X	X	X	X	0.68	SED
		II.                         Mandate divisional directors to            supervise progress         on development schemes                and share                   progress reports with SED on quarterly basis	X	X	X	X	X	RC	SED
Sub Program 7.3 Results-based management
Sub Goal 7.3. Promote a result-based management system to improve monitoring and managerial efficiency
Result-based management system established	7.3.1 Introduce and implement a result-based management system in all attached	I. Introduce the rules to mandate all              attached departments of SED to develop annual work plans	X					0.17	SED	The submission of proposals for education budget                    by attached organisations
	departments of the SED									should be linked to the existence of approval of work plans
		II. Ensure that annual work plans are developed by each attached department and approved by its head	X	X	X	X	X	RC	DOE(S), PITE, BBISE, BoC, BAEC
		III. Require Heads of              attached departments       to organise                       bi- monthly meetings to review progress against work plans and Secretary SED to hold quarterly progress reviews	X	X	X	X	X	0.68	DOE(S), PITE, BBISE, BoC, BAEC
Formal coordination mechanism established	7.3.2 Establish formal coordination among        the horizontal tiers of SED	I. Constitute and notify a committee for          coordination among          the attached departments               of SED	X	X	X	X	X	RC	SED
M&E strategy approved   Percentage of M&E strategy implemented	7.3.3 Develop and implement a comprehensive M&E strategy	I. Develop and approve an M&E strategy for the entire education system and its sub- systems	X					3.16	PPIU	M&E           strategy should include: ▪         Standards and benchmarks ▪         Objectively verifiable indicators (OVI) for inputs,
										processes, outputs and outcomes of education ▪         Data collection against set indicators; ▪         Reporting and follow up mechanism and structures; ▪         Periodic evaluations;
		II. Implement the M&E strategy at all levels	X	X	X	X	X	TBD	SED, DOE(S), PITE, BBISE, BoC, BAEC,	An overall M&E mandate                     and framework complemented by                M&E mechanism in each individual organisation   This       should include strengthening of PMC  as                  a regular government entity. PMC may be merged with PPIU                    to establish a new directorate                    of planning                   and monitoring
										under the direct supervision                    of Secretary Education.   Revise the data collection framework   for PMC based on the                 needs identified by the M&E       strategy. Especially,  the functions     of RTSM         should be       revised to include monitoring   of school improvement plans              and learning outcomes.   Build           and improve  the data analysis capacity of PMC   Capacity of all attached departments on M&E
Sub Program 7.4 Better Human Resource Management and Development
Sub Goal 7.4. Improve HR management framework to increase productivity of the education workforce
	7.4.1  Develop a   holistic  and	I.    Identify      clear objectives  for  HR	X					4.93	SED
Integrated                  HR policy approved	integrated HR policy           to provide    clear strategic direction                   for managing and developing human resource                   of SED	management and development and review existing policies and rules against them
		II. Develop and approve                       an integrated HR policy (and rules) aligned with the objectives	X	X				RC	SED
Specialised HR Unit established	7.4.2  Develop a      specialised structure      for managing and developing human resource      of SED based on the HR policy	I.       Develop      a proposal           for establishing a specialised unit as per needs of the HR policy		X				RC	SED
		II. Get the proposal approved		X				RC
		III.      Setup         the specialised unit		X				RC
HRMIS revised and upgraded   HRMIS utilised	7.4.3 Consolidate the existing HR Management Information System (MIS) to          facilitate efficient management of            human resource       of SED	I. Establish a specialised unit within SED to manage human resource		X				RC	SED
		II. Review, revise and upgrade the existing HRMIS based on needs of the HR policy		X				2.08	SED
		III. Introduce rules to mandate the specialised HR unit to use HRMIS		X				RC	SED
Teaching cadre personnel	7.4.4 Induction and     ongoing	I.     Design       and develop	X					7.5	DOE(S), PITE
posted                   as managers trained          in managerial skills	trainings      for teaching cadre personnel posted                   as managers	managerial training              program for teaching cadre personnel                posted as managers
		II.             Introduce induction trainings for teaching cadre personnel at the time of first posting on managerial position	X	X	X	X	X	RC
		III.              Conduct managerial trainings   of   all existing                    staff posted              as managers and organise follow up trainings after every three years		X			X	TBD
Sub Program 7.5 Greater Private Sector Engagement
Sub Goal 7.5. Encourage, and regulate,  greater private sector participation and investment in education service delivery
Private schools regulatory framework standardised, institutionalised and disseminated	7.5.1 Strengthen regulatory framework for private schools to            protect public interest as         well     as encourage participation of the        private sector as a key partner   in  the	I.      Develop            a strategic framework           for regulating        private schools                     in consultation with representatives of private  schools and community	X	X				0.26	SED
		II. Discard the draft Balochistan Private Educational	X					RC	SED
	delivery        of education	Institutions Registration, Regulation                     and Promotion                      Bill 2019  and  instead review 2015 Act
		III. Develop rules for operationalisation of the revised act	X					0.43	SED
		IV. Designate or create                         a specialised unit within the DOE(s) to               oversee implementation of the regulatory framework		X				RC	SED	regulatory standards                   for monitoring performance of schools in line with                   the framework
Strategy       for engaging                 the private              sector under                    PPP mode developed   PPP node established in SED	7.5.2 Develop partnerships with the private sector for the provision                    of education service              under PPP mode	I. Establish a PPP node in SED in line with the provisions of the Balochistan Public Private Partnership Act 2018	X					RC	SED
		II.             Organise training workshops with all attached departments of SED to sensitise them on the role of PPPs in education	X	X				1.30	PPIU
		III. Develop, and implement,                         a strategy                      for engaging private sector under PPP mode   across  the	X	X	X	X		3.83	PPIU/DOE/PPP/SED	The strategy should aim to increase access to              quality education as well  as  reduce
		value     chain             of education delivery								management inefficiencies in public schools.   Explore        the possibility      of handing    over the management of low-performing public      schools to      the  private sector          under PPP mode
Sub Program 7.6 Effective Decentralised Structures
Sub Goal 7.6. Strengthen management at the district and sub-district tiers including schools  to bring education delivery closer to citizens
Composition and functions of DEA and DEG revised   Effectiveness of    DEA       and DEG improved	7.6.1 Consolidate DEA and DEG to           improve district-level management of education	I. Review and modify                      the functions of DEA and DEG to remove      overlap and                  ensure alignment                      with respective mandates	X					0.23	DOE(S)
		II.                Revisit composition of DEA to strengthen the role of DEO	X						DOE(S)
Cluster-based management strengthened and made more inclusive	7.6.2 Rationalise and consolidate the cluster-based management system         to	I. Notify guidelines for rationalising the size                     and composition of clusters keeping in view factors such as        geographic	X					RC	SED	Introduce a range for the number                    of feeder schools in a cluster
	improve compliance with procurement policy 2014	proximity and fair distribution of responsibilities								Consider      the possibility              of creating clusters at the level of female             middle schools                 in exceptional circumstances
		II. Require DEOs  to revisit cluster composition only once in 2 years	X	X	X	X	X	RC	DEOs
Efficiency                    of cluster-based procurement improved	7.6.3    Reduce inefficiencies in cluster-based procurement to meet           the requirements of           schools more effectively	I.     Amend          the notification           on Clusters to make the       disbursement of    cluster-budget conditional       upon the existence of Local       Education Purchase Committees	X					0.34	SED
		II.    Develop         and notify a       well- thought-out formula      for              the distribution             of allocated      funds among clusters and among feeder schools within clusters	X					RC	SED
		III. Amend the notification         on Clusters                        to empower cluster heads to re- appropriate budget from one to another head	X					RC	SED
School-based improvement and operational plans developed and implemented	7.6.4     Ensure development and implementation of            school- based plans	I.    Develop      and approve        a standardised format for school improvement plans	X					0.17	DOE(S)
		II. Notify rules to mandate heads of middle and high schools to develop and implement annual school improvement plans	X	X	X	X	X	RC	DOE(S) School Heads	Capacity building                    of school principals conducted
PTSMCs made functional   LECs               made functional	7.6.5 Strengthen community involvement in the management of          school affairs	I. Notify fresh elections for the constitution of PTSMCs in all schools	X					3.09	SED
		II. Notify LECs in all clusters	X		X		X	RC	DOE(S), Schools Heads
		III. Hold DEOs accountable for the formation of LECs	X		X		X	RC	SED
Sub Program 7.7 Gender-inclusive management
Sub Goal 7.7. Mainstream gender-sensitivity across the value-chain of education delivery
Gender- sensitivity promoted across                  the value chain of education delivery	7.7.1     Ensure gender- sensitivity across                  the value chain of education service delivery	I.      Develop      a strategy                      for mainstreaming gender-sensitivity across the value chain of education delivery	X					RC	PPIU
		II.      Train       and sensitise         officials of      the    SED  on gender-sensitive management   and		X	X	X		RC	PPIU
		work place anti- harassment rules
		III. Head hunting for competent female managers who can be posted at senior positions		X	X	X	X	RC	SED
Work environment made       more gender-friendly	7.7.2 Create a gender-friendly work environment	I. Establish day- care    centres          for female employees in SED and its attached departments	X					RC	SED
		II.              Construct separate toilets for females in SED and its attached departments	X		X		X	RC	SED
		III. Notify female focal persons to deal with work place harassment	X	X	X	X	X	RC	SED
Sub Program 7.8 Effective accountability
Sub Goal 7.8. Develop effective accountability mechanisms for the education system as a whole and its various sub-systems
High-level accountability mechanisms improved                  and consolidated	7.8.1 Implement      a structured and multi-tiered accountability mechanism with the CM at the top of the chain	I. Amend rules to ensure presentation                       of progress on BESP bi-annually to the Chief Minister and Chief Secretary	X	X	X	X	X	RC	SED
		II. Notify a high- level forum under the Chairmanship of Secretary SED to review progress	X	X	X	X	X	RC	SED, Office of CS
		quarterly on AOPs and Work Plans
Participation of communities in monitoring                    of education improved at all tiers                    of governance	7.8.2 Strengthen existing social accountability mechanisms to promote community participation in the management of education	I. Amend the ToRs of             Additional Secretary  (PPIU) to include the responsibility for holding regular meetings of LEG	X	X	X	X	X	RC	SED
		II. Amend the ToRs of DEG to hold the DC responsible for regular meetings of DEG	X	X	X	X	X	RC	Office of CS
		III.    Mandate       the DEO to hold heads of middle and high schools accountable       for meetings            of PTSMCs                      and LECs respectively	X	X	X	X	X	RC	DOE(S)
Grievance redressal mechanisms strengthened and       aligned with          other complaint reporting mechanisms at the federal and provincial level	7.8.3     Ensure effective grievance redressal mechanisms within         the education system                 and align    it    with complaint cells at the federal and provincial level	I. Develop formal grievance redressal mechanisms at the district level		X	X	X	X	2.23	DOE(S)
		II. Promote public awareness                  about Complaint Management System (CMS)	X	X					SED
		III. Review the CMS to ensure timely follow-up and action on complaints	X	X	X	X	X		SED
		IV. Link CMS with PM Citizen portal and                    other provincial and federal complaint systems	X					4.5	SED
Sub Program 7.9 Increased Transparency
Sub Goal 7.9. Introduce transparency in the provision of education to improve trust between the government and citizens
Communication strategy implemented	7.9.1 Improve communication between stakeholders within SED and outside         to improve transparency	I.    Develop,      and implement,            a strategy                                  to communicate progress                     and respond to queries related                        to education service delivery	X					0.43	PPIU
		II. Publish annual report on issues, reforms                     and progress of SED for public use		X	X	X	X	RC	PPIU
Public access to information improved at all levels	7.9.2 Improve public   access to      information about    public expenditures and               other aspects        of education department	I. Mandate DEOs, cluster heads and school heads to display information related                        to enrolment, budget utilisation, procurement, number                       of teachers                        and development schemes     at                    a prominent    place within premises of their offices	X	X	X	X	X	RC	DOE(S)
		II.      Publish        all education-related approved policies, acts and rules on the                website including BESP annual progress reports	X	X	X	X	X	RC	SED,DEOs
		III. Publish online the mandatory PC- III forms for each development project      on                a quarterly basis	X	X	X	X	X	RC	SED, DEOs
Sub Program 7.10 Constructive Political Engagement
Sub Goal 7.10. Translate political interest in education into an asset that supports systemic reform and improvements
Political leadership sensitised about                  the technicalities of education service delivery	7.10.1 Engage political leadership     to sensitise them about          the technicalities of education service delivery	I.     Design,       and implement,      an advocacy campaign               to engage               political leadership	X	X				0.21	PPIU	Identify the gaps between technical requirements of education delivery                  and perceptions of politicians
		II.               Identify education champions among politicians                     and develop mechanisms                           to engage them in a sustained manner		X	X	X	X	RC	SED
Standing Committee                   on Education engaged	7.10.2 Engage the Standing Committee on Education of the provincial assembly      in	I.              Mandate Secretary SED to present progress on implementation of BESP the Standing	X	X	X	X	X	0.23	Office of CS
	advocacy     of education reform	Committee                     after every 6 months
		II. Hold bi-annual open seminars with the committee to discuss on going education reforms and issues	X	X	X	X	X	0.54	SED	Open forums to include members     of academia                   and civil society